3. Project Design

STEP 3.1 Identify Stakeholders

Purpose To identify who to consult to complete the Project Design Stage.
Timing Note
The Project Plan will be developed in close collaboration with Stakeholders and consultation will continue throughout the Project Design Stage.
How stakeholders will be engaged in the later stages of the project will be defined in step 3.5 Plan Stakeholder Engagement.
Useful Tools
Guideline for Stakeholder Engagement
Guideline for Project Managers
Project Plan TEMPLATE
Action Description
1 Review the Socially Acceptable section of Feasibility Study Report and identify any issues that require consultation with stakeholders during this Stage.
2 Identify at what point stakeholders should be consulted in this Stage.
3 Consult throughout the stage as planned.
 
At the end of this step: The project plan has been developed in consultation with stakeholders.
 

STEP 3.2 Update the Site and Target Species

Purpose To provide readers of the Project Plan with enough information on the site and target species to understand the project.
Useful Tools Project Plan TEMPLATE
Project Plan WORKED EXAMPLE
Action Description
1 Review The Site section of the Feasibility Study Report.
2 Review The Target Species, Impacts and Benefits of Removal section of the Feasibility Study Report.
3 Record a brief summary of the site and the target species in The Site and Target Species section of the Project Plan.
 
At the end of this step: The Site and Target Species section of the Project Plan is complete.
 

STEP 3.3 Update the Goal, Outcomes and Objectives

Purpose To provide readers of the Project Plan with an understanding of what the invasive species project will achieve.
Timing note Guideline for Project Managers
Project Plan TEMPLATE
Project Plan WORKED EXAMPLE
Action Description
1 Review the Goal, Objectives and Outcomes section of the Feasibility Study Report.
2 Record the Goal, objectives and outcomes in the Goal, Objectives and Outcomes section of the Project Plan.
 
At the end of this step: The Goal, Objectives and Outcomes section of the Project Plan is complete.
 

STEP 3.4 Describe the Project Approach

Purpose To develop a brief description of the approach to the selected management technique (i.e. eradication or control)
Timing Note Only a brief description is needed in the Project Plan.  A detailed, technical plan will be recorded in the Operational Plan.
Useful Tools Project Plan TEMPLATE
Project Plan WORKED EXAMPLE
Action Description
1 Review the Technical Approach section of the Feasibility Study Report.
2 Identify any major issues or missing information that will require resolving in the Operational Planning Stage.
3 Record descriptions of the major parts of the management technique and any issues to be resolved in the Project Approach section of the Project Plan.
 
At the end of this step: The Project Approach section of the Project Plan is complete.
 

STEP 3.5 Plan Stakeholder Engagement

Purpose To identify who to consult to complete the project.
Useful Tools Guideline for Stakeholder Engagement
Project Plan TEMPLATE
Project Plan WORKED EXAMPLE
Action Description
1 Review the Socially Acceptable section of the Feasibility Study Report and identify any issues relating to stakeholders that requires resolving.
2 Review the stakeholder consultation already completed for the project.
3 Record an up-to-date list of stakeholders and their roles in the Stakeholder Engagement section of the Project Plan.
4 Record how the project team will engage with stakeholders in the project.
 
At the end of this step: The Stakeholder Engagement section of the Project Plan is complete.
 

STEP 3.6 Define the Project Governance for the Life of the Project

Purpose To describe the decision making and reporting processes for the project.
Useful Tools Guideline for Project Managers
Guideline for Monitoring
Guideline for Evaluation & Reporting
Project Plan TEMPLATE
Project Plan WORKED EXAMPLE
Action Description
1 Review the stakeholders identified in the Stakeholder Engagement Section of the Project Plan.
2 Decide what authority the Project Manager will have in later stages to make significant changes and decisions.
3 Decide which organisation(s) and people will help the Project Manager in making key decisions.
4 Record the authority and reporting decided above in the Project Governance section of the Project Plan.
5 Decide what reporting the Project Manager will need to do to keep stakeholders informed of the project status and progress.
6 Record the project reporting in the Project Reporting section of the Project Plan.
7 Record key members of the project team and their responsibilities in the Project Governance section of the Project Plan.
 
At the end of this step: The Project Governance section of the Project Plan is complete.
 

STEP 3.7 Define Project Monitoring

Purpose To document which indicators will be measured to determine whether the project has achieved its objectives.
Timing Note Step 3.3 Define the Goal, Objectives and Outcomes must be completed before this step.
A comprehensive Monitoring and Evaluation Plan containing details of the monitoring activities will be completed in the Operational Planning Stage.
Operational monitoring will be defined in the Operational Plan.
Project management monitoring is defined in step 3.6 Define the Project Governance.
Useful Tools Guideline for Monitoring
Guideline for Evaluation & Reporting
Guideline for Project Managers
Project Plan TEMPLATE
Project Plan WORKED EXAMPLE
Action Description
1 Review the Goal, Objectives and Outcome section of the Project Plan.
2 Decide the indicators to be monitored to measure any changes for each outcome.
3 Record how each indicator will be monitored before and after the operation in the Monitoring the Success of the Project section of the Project Plan.
 
At the end of this step: The Monitoring the Success of the Project section of the Project Plan is complete.
 

STEP 3.8 Plan the Project Timeline for the Life of the Project

Purpose To describe the key milestones and events of the project and their timing.
Useful Tools Guideline for Project Managers
Project Plan TEMPLATE
Project Plan WORKED EXAMPLE
Action Description
1 Schedule the major activities in the project.
2 Record the dates in the Project Timeline section of the Project Plan.
 
At the end of this step: The Project Timeline section of the Project Plan is complete.
 

STEP 3.9 Estimate Project Costs for the Life of the Project

Purpose To calculate the costs of the Operational Planning, Implementation, and Sustaining the Project Stages.
Useful Tools Guideline for Project Managers
Project Plan TEMPLATE
Project Plan WORKED EXAMPLE
Action Description
1 Review each section of the Project Plan and identify the costs of activities for the project budget.
Record the estimated costs in the Project Costs section of the Project Plan.
2 Review the Feasibility Study Report for issues that will need addressing in the Operational Plan. Estimate the cost of any required activities and record them in the Project Costs section of the Project Plan.
3 Review the biosecurity requirements in the Feasibility Study Report and record them in the Project Costs section of the Project Plan.
4 Include any other costs in the Project Costs section of the Project Plan.
 
At the end of this step: The Project Cost section of the Project Plan is complete.
 

STEP 3.10 Plan the Project Risk Management

Purpose To describe how the project risks will be managed.
Timing Note New risks may appear in later stages – the Project Manager will need to keep an up-to-date list of risks throughout the project.
Useful Tools Guideline for Project Managers
Project Plan TEMPLATE
Project Plan WORKED EXAMPLE
Action Description
1 Review the Feasibility Study Report and identify any project risks.
2 Review the Project Plan and identify any project risks.
3 For each issue and risk, decide what will need to be done to avoid the risk(s) significantly affecting the project.
4 Record the identified risk(s) in the Risk Management section of the Project Plan.
 
At the end of this step: The Risk Management section of the Project Plan is complete.
 

STEP 3.11 Complete the Project Plan

Purpose To complete the writing of the Project Plan.
Timing Note Depending on the reviewers’ comments you may need to have the Project Plan reviewed more than once before it is complete.
Useful Tools Guideline for Project Managers
Project Plan TEMPLATE
Project Plan WORKED EXAMPLE
Action Description
1 Write the Introduction and Executive Summary of the Project Plan.
2 Write the Scope section of the Project Plan.
3 Record all documents used and referred to while preparing the Project Plan in the References section.
4 Review all sections of the Project Plan to ensure they are complete.
5 Have the Project Plan reviewed by independent technical advisors.
For more information, refer to the Guideline for Project Managers.
6 Update the Project Plan to reflect reviewer’s feedback.
 
At the end of this step: The independently-reviewed Project Plan is complete.
 

STEP 3.12 Inform the Stakeholders

Purpose To inform stakeholders of the Project Plan.
Useful Tools Guideline for Stakeholder Engagement
Action Description
1 Review the Stakeholder Engagement section in the Project Plan to confirm how you plan to communicate with each group of stakeholders.
2 Communicate as planned; providing copies of the Project Plan (as required).
 
At the end of this step: Stakeholders have been informed of the Project Plan.